You can have it ALL. But you can’t do it all…
Time and time again, entrepreneurs from all walks of life have shared that they were able to scale their business only until a certain point. After that, they hit a ceiling and they couldn’t seem to break through it…
… Until they hired a Virtual Assistant!
That’s right! Hiring a person or people to help them with the recurring, mundane tasks of everyday life has helped thousands of people unlock their true potential and increase their business exponentially! It did the same for us and we know it can do the same for YOU!
Do you want to find out what exactly you need to do in order to hire your first Virtual Assistant? Then let’s dive right into this training!
Why You Need To Hire a Virtual Assistant Today and How To Do It in 7 Easy Steps
The Right Mindset
Have you ever thought to yourself, “I can’t hire anyone right now because I can’t afford it and I don’t have time to teach them how to do what I do”?
Your time, as an entrepreneur, is worth at the very least $100/hr (you should definitely figure what this number is for you). If you find someone who would be able to help you 5 – 10 hours/week at $5 an hour, you do that gorgeous math. But now, you’ll have 5-10 free hours!
And can choose what to do with those free hours. You can use them to execute your money-making activities or you can choose to spend them with your family and loved ones. Either way, for a very small price, you can get closer to the life of your dreams!
So how can you go about hiring a Virtual Assistant?
7 Steps to Hiring Your First Virtual Assistant
Step #1: Clarify What You Are Outsourcing
Disclaimer: there’s no such thing as a Super Virtual Assistant.
If you want to have someone who will create graphics for your Social Media, who will edit your videos, and who will write your blog, it’s time for a reality check.
These types of tasks require different sets of skills. You might be able to find someone to do all of them but that will be a very rare exception. So let’s be strategic.
Do this exercise. Take a pen and a piece of paper and set aside 20-30 min. Then list down every single thing you do in a week. From getting your nails done to packing lunch for the kids, what are your everyday activities?
Next, take a highlighter and mark which tasks bring you money.
When you’re finished, you’ll realize just how much time you’re wasting on things that don’t bring you any joy and that you can simply outsource to someone else! So take the digital tasks you have and put them on a separate list.
Step #2: Create a Job Description
Now that you have every task in one place, all you have to do is create a short and precise job description.
Don’t overthink it. Just Google “job description template” and you’ll find many options. Choose the one that works best for you and insert the list of repetitive tasks you have.
Step #3: Go to Upwork.com
Have you heard of upwork.com? It’s an online platform where you can easily find professional Virtual Assistants who are looking to work remotely and it’s my fav. Most of my virtual team comes from Upwork.
What you need to do is set up a profile and post your job. The process is very easy and the platform walks you through it.
There are several things to keep in mind when working with Upwork:
- They serve as the middleman and in order to ensure your success.
- Put in your Job Description that the work will be paid per hour. That way, the freelancers will be asked to log in hours and Upwork will track their activity and take random screenshots of what they’re doing. Then, you’ll have the opportunity to go and check exactly what they’ve done for you.
- You have the option to set your preferences — the region of the world you want your Virtual Assistant to be from, the level of English you’d like them to have, the types of skills you’re looking for, etc.
Step #4: Review the Candidates
When you post your job, you’ll start receiving applications. Sort through them and pick 3-5 candidates you like the most.
It’s important to keep in mind that if someone has an excellent application but their price per hour is too high, you can always negotiate. Take a look at their profile. If their previous job was for $4/h, and they’re asking you for $10, you can talk to them to get the price down.
After you’ve picked the people you like, invite them for an interview.
Step #5: The Interview
This is a very crucial step. During the interview, look for personality traits more than for technical skills. You can always teach your Virtual Assistant how to run a Facebook ad but it’s next to impossible to teach them to have an eye for detail or a spirit of excellence.
Additionally, check out their Upwork history and the feedback they’ve gotten. If you’re hiring a graphic designer, you can also look at their portfolio and see if you like their style.
Step #6: Do a Sample Task
At the end of the interview, ask them to do a simple task. For example, they can do research for you or you can ask them to look at your website and give you suggestions for improvement. And remember to give them a deadline.
This is a very nice way to check how each candidate thinks and works. And if you can’t make up your mind about who would be best, this test will help you make the decision.
Step #7: Hire Your Virtual Assistant!
Congratulations! You now have your very own Virtual Assistant!
Bonus Tip: To protect yourself from a bad hire, you can say something like, “This is a temporary position that could potentially evolve into a position on a consistent basis.”
That way, if they’re not the right person for you, you have an easy way out when their “trial” period ends. And if they are the right person, you can just continue working with them.
These were the 7 steps to hiring your first Virtual Assistant! Have you tried this before? What was your experience? Let us know in the comments below!
Additional Resources to Help You Build Your Business:
- Strategic Outsourcing: Advanced Training to dive even deeper
- 3 Simple Steps to Changing Your Money Mindset with Tatiana Arias
- The New Facebook Algorithm – Tips and Tricks for 2019
- How to Build Your Empire While Working 3 hrs/day with Tanya Aliza
- LIKE Our Page to Plug into our LIVE Videos Here
Want to Know What Tools we Use to Build Our Business and Our Brand?
- Resources – we often get asked what tools we use and recommend, so we put together one page with all our favorite resources. Enjoy!
Feel free to share this with anyone who might enjoy it and also comment below on your favorite tip or your biggest takeaway. We can’t wait to see your comments!
We teach average people how to create an above average income on Social Media.
PS: If You’re a Fan of How We Position our Brands and our Blogs, and you Would Like to Get an Inside Look into What we Use to Achieve it, so You Can Get Similar Results, Check Out our Resources Page for All of the Different Kits We Use. Click Here To Check Them Out!
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